Charter Bus Prices: How to Calculate Your Newport News Bus Rental Costs

At Newport News Charter Bus Company, we understand how important it is to ensure your group travel solution fits within your group travel budget, and we pride ourselves on offering transparent charter bus price quotes with no red tape and no hidden fees after you sign. This makes it easy to determine what Newport News charter bus rental plan is right for you. Below, we’ve created a handy guide to some of the different factors that can affect the price of a charter bus rental, as well as some real-life examples of Newport News charter bus trips and their costs. This can help give you an idea of what your bus rental in Newport News could cost before calling our 24/7 reservation team for your free, personalized charter bus rental quote.

Bus Type	Per Hour	Per Day	Per Mile
Charter Bus	$160 – $230	$1,620 – $2,100	$5.75 – $7.20
Minibus	$145 – $200	$1,500 – $1,920	$5.00 – $7.00

*The rates listed above are estimates. Prices will vary depending on trip specifications.

**Daily rentals require a 5-hour minimum. Mile overages on daily rentals may incur extra charges.

Newport News Charter Bus Pricing Factors

In addition to the table above, there are a number of factors that go into determining the final cost of a charter bus rental in Newport News. For example, if you’re planning to travel around major holidays like Thanksgiving or Christmas, the cost of your Newport News bus rental could be higher due to lower availability and increased demand. Our experienced rental specialists at (757) 844-6642 will be able to break down each aspect of your Newport News charter bus rental cost and can help ensure the final cost fits your budget.

Some other pricing factors to consider when renting a Newport News charter bus are:

Time of year: Newport News charter buses can be more expensive during peak times like summer, graduation and prom season, and major holidays like Thanksgiving or Christmas. Due to less availability, your charter bus will likely cost more if you book during the busy season.
Travel duration and distance: If you’re planning a multi-day trip, you will also need to budget for your driver’s hotel accommodations, which are not included in your quote. If you are taking a short or local trip, expect to pay less than you would if you are traveling long distance or over the course of multiple days.
Destinations: Newport News bus rental rates can be calculated by day, mileage, or hour depending on what type of trip you are planning. If you have numerous stops on your itinerary, or are traveling to locations outside of Newport News, like Richmond or Washington, D.C., this can impact the cost of your charter bus by adding extra mileage or hours traveled to your quote.
Passenger count: The number of people in your group determines which type of charter bus rental you end up renting. Smaller buses are typically rented at a lower rate than full-size charter buses, which is why it’s important to have an approximate passenger count when you call to help ensure an accurate quote and avoid paying for a larger vehicle than you need.
Booking time: Renting further in advance can help you get a lower rate on a charter bus rental. We recommend calling at least six months in advance before your trip, especially if you are traveling during the busy months or around holidays.

When you call our team at (757) 844-6642 with your itinerary, we can get you a free, no-obligation quote on your charter bus rental in Newport News in just minutes. We will break down every cost associated with your rental, with no hidden fees or surprises.

The following is included in your Newport News bus rental cost:

The hourly or daily cost of your rental
A professional charter bus driver
Fuel costs
Full-coverage insurance

The following is NOT included in your Newport News bus rental cost:

Parking and tolls outside of our control
Lodging for your driver during multi-day trips
A tip for your driver***

***Tips are strongly recommended but not required. If you would like to thank your driver for a job well done, a 5-10% tip in cash at the end of your trip is a great way to show your appreciation.

Ready to learn more? Continue reading below for some real-life examples of popular trip types in Newport News and their price breakdowns. When you’re ready to call, reservation specialists are available 24-hours a day, 365 days a year, at (757) 844-6642.

Two female students enjoy a roller coaster ride together

The School Field Trip to Busch Gardens

A high school teacher is organizing a school trip bus rental to Busch Gardens Williamsburg as a graduation celebration for the senior class. There are 208 students and 15 chaperones, including the teacher, who will need transportation, for a total of 223 passengers. They will leave the school at 11am and need to be back at 7pm.

After doing some research online, the teacher calls Newport News Charter Bus Company and is connected with one of our experienced agents, who recommends a fleet of four full-size charter buses as efficient transportation for the large school group. The teacher is also able to ensure the buses have ADA-accessible features for a student who is in a wheelchair at no extra cost. At a daily rate of $1,700 each, the teacher is quoted $6,800 total for the four charter buses.

A bride and groom smile at each other under a gazebo

The Wedding at The Mariners’ Museum

A couple is planning their summer wedding at the Mariners’ Museum and Park and want to arrange transportation for themselves and the wedding party for the entire day of festivities. They will need transportation for 19 people from their hotel in Oyster Point to the venue and then back again at the end of the night.

They call Newport News Charter Bus Company and are matched with a 20-passenger minibus for the day. As their wedding takes place during peak rental season, they will pay a slightly higher rate for this rental, bringing their wedding shuttle bus rental total to $1,850.

a business woman walks outside at an airport

Corporate Transportation to Norfolk International Airport

A small startup company wants to fly 10 of its executives to Chicago for an industry event at McCormick Place Convention Center. To ensure their team arrives in Chicago with plenty of time before the event, they book an early morning flight at 7:00 AM at Norfolk International Airport. Their employees express concern about making their flight on time, so the company looks into a transportation solution and finds Newport News Charter Bus Company.

They decide to book a corporate shuttle service to pick up each team member and take them to the airport for their flight. The professional driver picks them up at their homes and takes them to the airport in a Newport News minibus, which has enough space for them and their belongings. They end up paying $750 total for a more simple transportation solution.

Teenage baseball players sit in the dugout together

Away Game Transportation to Washington, D.C.

The baseball team at a local college has an away game in Washington, D.C.. This will be a 4-day trip with 20 players and 4 coaches who will all be traveling together. The group also needs considerable undercarriage storage for all of the team’s gear and luggage. The head coach calls Newport News Charter Bus Company, and a rental specialist recommends a 56-passenger charter bus for the baseball team’s travel needs.

At $1,620 a day for four days, the coach is quoted $6,480 for their team’s charter bus in Newport News, and budgets for a tip of 6%, bringing the total for their transportation to $6,870. The coach also knows this quote does not include necessary overnight accommodations for the charter bus driver, and will work with the hotel in Washington, D.C. to arrange a room for their charter bus driver.